Study Room Reservations

How do I make a reservation?

Go to to make reservations. Log in with your Link Blue account, then go to My Home. Undergrads – click on the “Book Now” button next to the “Gatton Study Rooms UG” template. Masters students – click on the “Book Now” button next to the “Gatton Study Rooms Masters” template.

How far in advance can I make a reservation?

You may make reservations between 12 hours and 28 days in advance.

How many reservations can I make at once? Can I make a recurring reservation?

You may have up to 8 reservations at one time. As the date for a reservation passes, that reservation is no longer counted in your total. You may only make one reservation per day. You may not make recurring reservations.

How long can my reservation be?

You may make a reservation up to 2 hours.

What if my group needs a room for longer than 2 hours?

If you are in a study group who needs a room longer than 2 hours, you must coordinate with another student in your group so that student can make a reservation right after yours.

I arrived at a room for my reservation time and the door was locked. How do I get access to the room?

All study rooms are locked 24/7. All Gatton Undergraduate majors and Professional Master’s students have Wildcat Card access to them. If you find that your access card does not work on study room doors, please email or call 859.257.5892. If you need immediate assistance accessing a room, please visit the Gatton Technology Center in suite 337.

If you get locked out, go to the Gatton Technology Center, Room 337

Hours: M-Th, 7 a.m.–9 p.m. and F, 7 a.m.–5 p.m.
(There is no assistance after hours or on weekends, so be sure to carry your ID badge with you at all times.)

What if someone else is in the study room when I arrive for my reservation?

You may politely ask the person to leave and let them know that you have the room reserved for that time period. If the person does not leave, please contact the Dean’s office in Room 371.

I didn't make a reservation but I need a study room. What are my options?

Group study rooms are for groups of students. Your options are to find a study room that is either not reserved or find a study room with only one student. You may politely enter the room and begin studying if only one student is present.

Can I use a study room that shows a reservation but no one is in the room?

Yes. Reservations are only held for 15 minutes. Students must arrive to the study room they reserved within 15 minutes of the start time of their reservation. If they do not, the study room is open to others on a first come, first serve basis.