Gatton Events Fees and Requirements

The Gatton College of Business and Economics charges fees to groups outside the college for the necessary services provided while using our facilities. Please consult the Gatton Services Fee Schedule for pricing.

Requirements and Fees for all non-Gatton events in the Gatton building

On the day of the event, the individual/department/organization in whose name the reservation is held (responsible party) must arrive at least 30 minutes before the event start time, and remain after the event for cleanup of the room or rooms used. Rooms are to be left in the same arrangement and condition they were found in.

The responsible party must work with Securitas and the Gatton Events Crew to ensure all event attendees have left the building, all technology in the room is turned off, furniture is returned to its proper alignment, lights are turned off, and the doors to the room(s) are securely shut and locked. If food has been served, the responsible party must coordinate with either Custodial Services or the Gatton Events Crew to ensure all service items and food trash is bagged and removed. An official representative of the responsible party (university faculty or staff member) must remain on site throughout the event and cleanup time.

• Custodial Services – University groups requesting space in the Gatton building for any events or meetings with food present, or any events outside of the building’s operating hours, will be required to hire additional custodial services from UK PPD at the group’s cost. The Gatton Facilities Director will determine the number of custodians and the times they will need to be present, and the event sponsor will be required to coordinate with PPD for the full service required and provide their cost center. At the discretion of the Gatton Facilities Director, the Gatton Events Crew may be hired for trash disposal for smaller events or meetings.
• Security – University groups requesting space in the Gatton building who are approved for events outside of the building’s operating hours are required to hire additional security services from Securitas at the group’s cost. Please see the “Security” section below for details. The event sponsor will be required to coordinate with Securitas and the Gatton Facilities Director and make payment arrangements directly with Securitas.
• Gatton Events Crew – University groups requesting event space in the Gatton building will be required to hire Gatton events crew workers for setup of room(s), assistance with questions, and oversight of the group while in the building. The Gatton Director of Events will determine the number of crew members necessary, and the responsible party will be invoiced and charged for their services. The college and the events crew do not provide security, copying, office supplies, or other administrative services.
• IT Services - University groups requesting space in the Gatton building who are approved for events outside of the Gatton IT staff’s business hours will be charged for any IT services required. Please see “Technology and Audiovisual Support” section below.

Please consult the Gatton Services Fee Schedule for specific costs. Failure to meet these requirements may result in a service charge or denial of future services.